It went out on Friday. Did it come back?
Cameras, staging, laptops, tools, vehicles, fit-out — the kit that walks out of your building and is worth more than the paperwork tracking it. One register with who's holding what, what it cost, what it's worth now, and when it was last serviced. Bring your spreadsheet across, print the labels, and count the store room against it.
- Cameras & production kit
- Staging, sound & lighting
- Laptops & devices
- Tools & machinery
- Vehicles
- Furniture & fit-out
- The holder acknowledges custody themselves
- Depreciation posts into real books
- Net book value across the fleet on one screen
- Borrow from another team before you hire in
- A scanner or field app can write to it
How it goes now, and how it goes instead
Five things that cost real money and never show up as a line item.
Now
A crew takes six mics to a job and brings back five. Nobody can say which one, or whether it went out at all — the record was a photo of a handwritten list.
Instead
Kit is issued to a person, a team, a store room, an event or a project, and comes back against the condition it left in. Who had it is a lookup, not an argument.
Now
Someone leaves and you find out months later they still have a laptop, because nobody ever wrote down that they took it.
Instead
A staff member sees everything they're holding and formally accepts custody of it. A leaver hands back a known list.
Now
You hire in a second LED wall for a job while an identical one sits idle in another team's store.
Instead
Teams list surplus kit for other teams to borrow, so you buy — or hire — the second one only when you actually need it.
Now
Depreciation is a column in a spreadsheet your accountant rebuilds at year end, disconnected from anything.
Instead
Posting a period writes a balanced entry into your books. It's accounting, not a number in a cell.
Now
The service history of a machine is whatever the technician remembers, and the next service is whenever something breaks.
Instead
Each repair, inspection or calibration is logged with its vendor and cost, and the next one is scheduled at the same time.
Now
Once a year somebody walks the store room with a printout, ticks what they can find, and the differences quietly become the new truth.
Instead
Open an audit, count against the register on a screen, and close it with a variance report that says exactly what was missing, what was extra and what was in the wrong place, on the date it was counted.
What your team runs themselves
Every one of these is a screen they open — once the register is loaded.
One register for the kit that moves
Add a piece of equipment with its tag, type, cost and condition, and keep it up to date as it wears — hardware, tools, vehicles, staging, fit-out. Arriving with three hundred rows in a spreadsheet is fine too: map your own column headings in the import wizard and watch it land row by row.
Who's holding it, on the record
Issue to a person, a team, a store room, an event or a project. Take it back against the condition it comes home in. The holder acknowledges it themselves, so custody isn't one person's claim.
Your own equipment vocabulary
Define what a type is called, whether custody has to be acknowledged and how long the holder has, plus the depreciation and service defaults everything of that type inherits.
Depreciation that's real accounting
Set method, useful life and salvage value per asset, then post a period — it writes a balanced journal into your ledger. Booking a purchase onto the books posts a real supplier-payable entry, and doing it twice posts nothing twice.
Service and repair history
Open a repair, preventive service, inspection, calibration or upgrade with its vendor and cost, set the cadence, and close it when the work is done.
Kit out to an event
Reserve named units against an event and hand them over from the event's own screen. If any one item is already out, the whole batch is refused rather than half-dispatched.
Labels, codes and a stock-take
Download QR labels for a whole selection at once, or one for a single item, at one of four preset sizes. Attach barcodes in five symbologies, or bind a pre-printed code. Then open an audit, count the room against the register, and close it with a variance report.
What the fleet is worth, on a screen
Net book value per asset across the whole register, next to what the fleet is earning and what is sitting idle — so the number your accountant works out at year end is one you can already see.
The parts we haven't built
The first one is the big one, and it's the thing every other tool in this category would bury.
No phone-camera scanning
You can print the labels and attach the codes, and a handheld scanner typing into the code box resolves straight to the asset — but there's no screen that turns your phone's camera into the scanner. If walking a warehouse with a phone is the thing that decides it, say so and we'll be straight about where it sits.
Licence seats aren't assigned to people
You can edit how many seats a licence has and what each one costs, and see how many are used. What you can't do is assign a named person to a seat or reclaim it when they leave, or spot unsanctioned software your team has signed up for on its own.
Selling a retired asset stops at the quote
You can ask what a retiring item is worth on resale and see the quoted number. Nothing is sold and nothing is posted to your books from that screen — completing the sale is still done outside the product.
You can't buy just the asset register
It's part of the Growth and Scale plans rather than a thing sold on its own. If asset tracking is the only part you want, tell us — that's useful for us to hear, and we'll say honestly whether the rest earns its keep for you.
Before you get in touch
Can I add my own equipment, or do you have to do it?
You add it yourself — asset tag, type, make and model, what it cost, what condition it's in — and edit it as it wears or moves. A long list already in a spreadsheet is fine too: the import wizard reads your file, you map your own column headings onto the fields, and it lands row by row with an outcome against each one. The asset tag is the key, so re-importing a corrected file updates rather than duplicates.
We're an events company. Half our kit goes out to jobs every week.
That's the case this fits best. Reserve named units against an event and hand them over from the event's own screen — and if any single item is already out, the batch is refused rather than half-dispatched, which is the failure that actually hurts on a load-out. You can download and print QR labels for the cases and resolve a code straight to its asset. What isn't there is the phone camera: a handheld scanner or a typed code works, pointing a phone at a flight case doesn't.
Can I see what my whole fleet is worth right now?
Yes. The fleet insights screen puts net book value per asset across the whole register on one page, beside what the fleet is earning and what is sitting idle. You still set the method, useful life and salvage value per asset and post the period — that part writes a real balanced journal into your books rather than a number in a cell.
Can staff see what they're holding?
Yes, and this is the part that quietly does the most work. Anyone signed in sees their own list and accepts custody of anything issued to them, so 'I never got that' stops being possible and a leaver's handover is a list rather than a conversation.
Can a scanner or a field app write to it?
Yes, two ways. A handheld scanner typing into the code box on an asset's Code tab resolves straight to that asset, with no integration work at all. And every asset write can be driven by a machine — a device authenticates with a key scoped to a role you choose, and hits exactly the same permission checks a person would. What we don't ship is a phone-camera scanner screen.
Can I buy just the asset register?
No — it's part of the Growth and Scale plans rather than something sold on its own, and those plans are priced on our pricing page. If asset tracking is the only thing you want, say so; that's useful for us to hear and we'll tell you honestly whether the rest is worth it to you.